For example, in Figure 1, the project office has a say in selecting the basic course materials and instructors, but is left out of modifying the training or certifying the instructors. Specifying clearly these different levels of authority is especially useful when there are different stakeholders who all want to provide requirements to the project. Notice how decisions can be controlled using I, C, and A. This person has the final word on decisions or on acceptance of the work performed for each activity. A-Approval authority (usually an individual).This group just wants to know what decisions are being made. The group’s opinion counts, but it doesn’t rule. This group must be consulted as the activity is performed. While there are no limits to the codes that can be used, here are the most common ones: The codes indicate the involvement level, authority role, and responsibility of each stakeholder. Notice how groups such as project team and user council are named, rather than individual team members these individual team assignments are documented in tho project plan, It is appropriate, however, to put individual names on the matrix whenever a single person will be making decisions or has complete responsibility for a significant part of the project.Ĭode the responsibility matrix. Stakeholder groups are listed on the horizontal axis of the matrix. These matrices will define sub-projects within the larger project. On very large projects it can be useful to develop multiple responsibility matrices with different levels of details. In highlighting the roles of the various stakeholders involved in the project’s major activities, the matrix in Figure 1 uses the same level of detail as the scope statement in Figure 2. (Figure 1 is a sample responsibility matrix for the training project described in Figure 2.) Figure 1 - Responsibility Matrix for Project Management Training Roll-outīecause the responsibility matrix shows interaction between organizations, it needs to emphasize the different roles required for each task. As shown in Figure 1, only the major project activities are listed on the vertical axis detailed task assignments will be made in the project plan. List the major activities of the project. Let’s look at the steps involved in setting up a responsibility matrix: Using this matrix can help avoid communication breakdowns between departments and organizations because everyone involved can see clearly who to contact for each activity. Setting Up a Responsibility MatrixĪ responsibility matrix lays out the major activities in the project and the key stakeholder groups. The responsibility matrix is designed to answer questions like these. Who is responsible for each part of the project?.When does each group need to get involved?.
Will the supplier have a voice in these decisions?.For example, when a truck manufacturer creates a new cab style, it requires changes in tooling for the supplier as well as on the assembly line.
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